Procurement Technician (Purchase Card Program Coordinator) job with USAJobs



Tour of Duty: 8:00 a.m. – 4:30 p.m.
Position Description Title/PD#: Procurement Technician (Purchase Card Program Coordinator)/PD#50032-A
Compressed/Flexible Schedules: Authorized
Telework: Authorized
Virtual Position: No

This recruitment is for one position with the VHA Regional Procurement Office East, Network Contracting Office (NCO) 5
located at 1 Boiler House Road Perry Point, MD 21902. Vacancies can be filled at any of the duty locations listed.
Learn more about this agency


Procurement Technician (Purchase Card Coordinator)/PD#50032-A

  • Serves as Purchase Card Program Coordinator (PCPC) and Dispute Officer, and provides management with reports and analysis of the ongoing operation and outcome of the program.
  • This position performs a series of analytical, administrative, coordinating and monitoring duties related to the Purchase Card Program. Manages, administers and ensures compliance with the Purchase Card Program standards, policies and procedures at VA Medical Centers (VAMC) supported by the NCO.
  • Serves as the Dispute Officer for the Purchase Card Program. Responsible for coordinating and monitoring disputed procurements, billing errors, disputed payments, credits.
  • Audits the development of the program on a daily basis through the review of reports based on data retrieved from the IFCAP program. Coordinates and monitors the resolution of billing errors, disputed payments, and credits with the card provider and assists cardholders or intercedes, as required.
  • Provides administrative support for the Purchase Card Program; this includes overseeing the overall operation and administration of the program and acting as the facility representative and liaison official between internal and external personnel. Serves as Education Liaison for the Purchase Card Program.
  • Develops procedures and systems for establishing, operating, and assessing the effectiveness of the Purchase Card Program and compliance of cardholders, approving officials, alternate approving officials by auditing and reviewing the different aspects of the program.
  • Manages, administers and ensures compliance with Purchase Card Program standards, policies and procedures, and VA and Federal Acquisition Regulations and financial regulations pertaining to purchase card procurement actions and use of appropriate accounting data.
  • Possess knowledge of mandatory and non-mandatory sources for procurement.
  • Provides technical assistance, education, performs audits, collecting, analyzing and interpreting data and prepares management report. Incumbent provides assistance by trouble shooting problems and concerns timely via telephone or direct interaction, providing direction and solutions for problem areas.
  • Generates reports in VISTA program (includes IFCAP as it relates to purchase card program), provide data for a variety of needs to include, but not limited to Word, Excel, Outlook, SharePoint, PowerPoint, etc.

Travel Required

25% or less – You may be expected to travel up to 1-5 nights per month for this position.

Supervisory status

Promotion Potential


Conditions of Employment

Conditions of Employment:
You must be a US Citizen to apply for this job.
Subject to a background/suitability investigation.
Selective Service Registration is required for all males born after 12/31/1959.
Position requires filing a Financial Disclosure Report.

The work may require some physical effort such as standing, walking, bending or sitting. There are no special physical demands.

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD-214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veterans Preference” with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit vetpref /index.aspx.


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/05/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Specialized Experience GS-07:

Applicants must have One year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

  • Independently, planning and carrying out a procurement program to advise technical representatives in procurement planning and preparation of statements of work.
  • Comprehension of Federal Procurement and/or VA regulations as they apply to contract solicitation and application and administration and the ability to apply them in situations lacking precedent (i.e. knowledge of supporting documentation for modifications, amendments and abnormal situations).
  • Familiarity of construction and service type contracts, sole source contracts, small purchase procedures, pre-award surveys and requests for quotations and requests for proposals.
  • Knowledge of contractor’s responsibility in performance of contracts. (i.e., payrolls, progress payment amendments and modifications).
  • Performing standard mathematical calculations to ensure accuracy of procurements and contracts.

There is no educational substitution for the Procurement Technician (Purchase Card Program Coordinator) GS-7 level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM’s website at


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: and .

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy. Information about CTAP and ICTAP eligibility is on OPM’s Career Transition Resources website at .

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated on the following competencies based on your application for this position:

Competency 1 – Knowledge of the rules and regulations of the government-wide Purchase Card Program (PCP).

Competency 2 – Knowledge of qualitative and quantitative techniques for analysis and measurement of the effectiveness and efficiency of the function operations.

Competency 3 – Knowledge and ability to assess training needs of groups and individuals.

Competency 4 – Ability to communicate effectively orally and in writing.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

The following documents are required:

  • Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information).
  • If you are a current or former Federal employee, you must submit a copy of your last or most recent signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note:. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Award 50’s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50’s include:
    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50’s at the highest grade held with an effective date more than one year old.
  • To receive consideration as a Veteran you must provide legible copies of your DD-214, member 4 copy or another copy that shows all dates of service as well as character of service (honorable, general, etc.) or a statement of service signed by the commander or you will be deemed INELIGIBLE. Note: More than one DD-214 may be needed to show all dates of service.
  • Copy of unofficial transcripts. Must show name of college to determine accreditation. If qualifying based on degree, or for positions requiring a degree, the transcript must show date the degree was conferred. If selected, you must provide official transcripts. NOTE: Transcripts should state degree conferred, and have a date.
  • Military Spouses must submit:
    • Spouse of service-member:
      • Copy of Marriage License, and
      • Copy of Service Member’s Orders
    • Spouse of a former service-member with a 100% Service-Connected Disability
      • Copy of Marriage License, and
      • DD Form 214, and;
      • VA or DoD Documentation of 100% Service-Connected Disability
    • A widow/widower of a service-member who was killed while servicing on Active Duty
      • Copy of Marriage License
      • DD-214, documentation of deceased service-member’s service-connected death, and
      • Statement Validating that the widow/widower is unmarried.
  • Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

    Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veteran Preference” with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans’ Preference, please visit .

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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